Is It Time to Digitize Your Small Business Bookkeeping?
Financial statements are necessary for the everyday operation of a business. If you keep your own books, you need to have a good understanding of accounting principles, know how to calculate profit and loss accurately, and understand the various types of cash-flow spreadsheets. Conversely, if you hire a bookkeeper, you can trust them with your financial information and they will help with tax returns. If they’re qualified, they can also provide reports on how well your company is doing.
However, the decision on whether to keep your own books or hire a bookkeeper often comes down to cost and convenience. Some companies may have enough time in their schedule for it while others may not find it worth their money.
A third option is possible, too: Getting the bookkeeping services you need to be done by outsourcing to a virtual bookkeeping service. Managing your finances in this way will help you save money on hiring a private bookkeeper and it will also save you the time that you would otherwise spend on managing your books on your own.
Benefits of Hiring a Virtual Bookkeeping Service
Some benefits of virtual bookkeeping include:
- It is cheaper than traditional methods.
- The data is easier to access than paper records, and it doesn’t have any physical limitations.
- You don’t need to worry about storing or transporting documents.
What to Look for in a Virtual Bookkeeping Service
When you’re looking for a bookkeeping service, there are a few things that should be taken into consideration.
- The quality of their work: You’ll want to make sure that your bookkeeping service provides high-quality services at competitive prices.
- The availability of the service: You want to get your bookkeeping done in a timely manner. If they can’t meet your needs and deadlines, you’ll have to find another company for your accounting needs.
- What’s included with the services: It’s important to look into what’s included with the services offered by other companies before you choose yours. You should also consider what type of software is used by the company and if they’re using cloud software or their own in-house software system.
We use QuickBooks Online (QBO) to keep your bookkeeping up to date.
Deciding on a Virtual Bookkeeping Service
When evaluating a book-keeping service, here are some things to look for in a virtual bookkeeping service:
- Do they have any experience in your industry?
- Are their prices are fair and transparent?
- What is the quality of their customer support team?
- Do they have experience in accounts receivable and accounts payable?
Hiring Your Own In-House Bookkeeper
Eventually, once your business has flourished, you may find it more convenient to hire someone to manage your books.
Here are some questions to ask yourself:
- What is your budget to pay for a part-time or full-time bookkeeper?
- What type of information do you need to be recorded in the service’s books?
- Will your company be able to move its books elsewhere if needed?
- Is the bookkeeper sufficiently certified or licensed to do the work quickly and well?
Evaluating a Bookkeeper’s Knowledge and Skills
The American Institute of Professional Bookkeepers offers a free bookkeeping hiring test for employers to help them determine if an individual is a good fit for their company. The test includes questions about education and experience.
The pre-screening exam makes sure that employees are qualified and experienced enough for the job before they are hired. It can also be administered as a screening tool to find new hires.
There are two different types of questions on this test, which include multiple-choice and open-ended questions. There is also an option to submit your personal information at the end of the exam in order to get considered for the position.
Conclusion
Bookkeeping services are a wise investment for anyone who wants to maintain the proper records of their business and personal finances. If you can’t afford to hire someone when you first start your business and don’t have enough time to do it on your own, you could outsource to a virtual bookkeeping service.
Later, you may want to consider hiring someone part or full-time to take care of your books. The American Institute of Professional Bookkeepers offers a few good options to decide if the person you’re interested in hiring can do an excellent job for you.
Not a Client Yet? Let’s Schedule An Appointment to Discuss Your Business Needs
Virtual appointments are encouraged so that we are able to limit the number of people in our office. If you do come in person, we ask that you come by yourself or with your business partner. Don’t bring extra people.
Use our tool to find the office nearest you or click on a city link below. You will find office information and a link to schedule and manage your appointment on the office page.
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